Your Academy in Numbers- What Should Owners Track Weekly
Key things to look for in an academy software
3 min read |
The Data-Led Guide Every Academy Owner Needs
In sports, performance is tracked meticulously—scores, match stats, rankings. But when it comes to managing a sports academy, too many owners are flying blind.
They don’t need more paperwork—they need numbers that matter, at a glance.
Whether you’re running a badminton academy or a multi-sport facility, tracking key metrics weekly gives you the power to make better decisions, act faster, and grow smarter.
Why Weekly Tracking Matters
A week is long enough to see trends but short enough to take action. Waiting till month-end often means missing warning signs or growth opportunities.
Just 15 minutes a week with the right dashboard can:
- Highlight low attendance in specific batches
- Catch unpaid fees before they pile up
- Show if your recent marketing campaign actually worked
- Help you retain players and scale smartly
The 5 Core Numbers Every Academy Owner Should Track Weekly
1. Revenue Collected This Week
Why it matters: Cash flow keeps your academy running. Monitoring weekly collections shows if payments are on track and identifies delays early.
Track:
- Total fees received this week
- Pending dues (new & overdue)
- Payment mode breakdown (cash, UPI, online)
Sample Dashboard View:
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2. Fee Dues & Follow-ups
Why it matters: Delayed dues can quietly grow into massive losses. Weekly tracking keeps you proactive—not reactive.
Track:
- Number of players with unpaid dues
- Total amount overdue
- Follow-ups sent vs pending
Sample Dashboard View:
3. Batch Fill Rate
Why it matters: Under-filled or overcrowded batches affect player experience and coach productivity.
Track:
- Capacity vs actual attendance per batch
- Batches below 50% fill
- Batches over 100% capacity
Sample Dashboard View:
4. Attendance % by Batch & Player
Why it matters: Attendance shows you who’s serious, who’s slipping, and where coach engagement might need attention.
Track:
- Weekly average attendance %
- Players with 2 or more missed sessions
- Batch-wise attendance dip
Sample Dashboard View:
5. Enquiry-to-Student Conversion Rate
Why it matters: If you’re getting leads but no signups, something’s broken—maybe in follow-up, pricing, or trial quality.
Track:
- Enquiries received this week
- Trials scheduled
- New joins from enquiries
Sample Dashboard View:
Final Thoughts
You don’t need a spreadsheet overload—you need clarity.
These 5 metrics help you run smarter, retain better, and grow faster.
And you shouldn’t need to dig into WhatsApp, paper registers, or multiple apps to get them.
With BadmintonBuddy DRIVE, you can see it all – at a glance.
No extra effort. Just insights that guide action.
✅ Weekly Reports
✅ In-App Auto Reminders
✅ Dashboards You’ll Actually Use
👉 Try BadmintonBuddy DRIVE – Today
